While none of these are emergencies, they’re the only things that will help a school improve. To make sure they do, administrators need to schedule the tasks and protect that schedule. The common barriers include procrastination and poor time management skills. Avoidance of procrastination and further development of time management skills are vital to advance to the facilitators.

Your blue tasks are your “delegate” tasks for quadrant three, and your red tasks are your “delete” tasks for quadrant four. These unimportant, non-urgent distractions are simply getting in the way of you accomplishing your goals. Place these remaining items on your to-do list in the fourth quadrant, which is the “delete” quadrant. The Eisenhower Matrix is a way to organize tasks by urgency and importance, so you can effectively prioritize your most important work. I earned my special education teaching certification while working as paraeducator in the Kent School District.

Quadrant 4 – Eliminate

Mute notifications on your mobile or block social media websites while you work. Read the meeting notes later or ask someone else to brief you instead of attending the optional meeting. Quadrant 3 is where the mere urgency eisenhower time management matrix effect lives as these are the tasks that seem urgent but are not only unimportant but also not useful to you in any way. The second quadrant is the one that may seem most harder to not only fill but also fulfill.

Don’t lie or rationalize your procrastination, overestimate or underestimate the time and effort required for your tasks, stick to a rigid schedule, or criticize yourself if you miss a deadline. Break down your tasks into https://deveducation.com/ manageable parts and adjust your plan accordingly. Reward yourself for completing tasks and celebrate your successes. Sometimes, we find it hard to decide on what to do next because we are so confused and overwhelmed.

The Eisenhower matrix: understanding task management

This example uses the same regional hospital as that of the first quadrant of the Urgent Important Matrix. This hospital has a specialist plastic surgery team, whose procedures include blepharoplasty. The hospital has invested in this team and business is going well, as there are a lot of people requesting this minor surgical procedure. In this quadrant of the Eisenhower Matrix, you again ask yourself the question if the task can only be carried out by you personally. Urgency is once again about whether the task has to be done today and within the next few hours. With all these various biases leading us astray, it is no surprise that we find it difficult to know what to prioritize.